Consultran provides helpful resources, checklists, and guides to help Minnesota motor carriers understand and maintain compliance with federal and state regulations.
IFTA Filing Checklist
Ensure you have everything needed for accurate IFTA quarterly filing:
- All fuel receipts for the quarter
- Complete mileage logs by jurisdiction
- Vehicle identification numbers (VINs)
- Beginning and ending odometer readings
- Trip sheets or ELD reports
- Previous quarter return for reference
Contact us for assistance with IFTA filing.
2025 DOT Compliance Calendar
Key compliance deadlines throughout the year:
- January 31: IFTA Q4 due, UCR renewal deadline
- April 30: IFTA Q1 due
- July 31: IFTA Q2 due, Form 2290 due for July first-use vehicles
- August 31: Form 2290 annual filing deadline
- October 31: IFTA Q3 due
- Your IRP renewal month: Staggered throughout the year
- Every 2 years: MCS-150 biennial update
Let Consultran track all your deadlines. Get started →
New Carrier Startup Checklist
Starting a trucking company? Complete these steps:
- Form legal business entity (LLC, Corporation)
- Obtain EIN from IRS
- Apply for DOT number and MC authority (if for-hire)
- File BOC-3 process agent designation
- Obtain required insurance and file BMC-91
- Register for UCR
- Apply for IFTA license
- Register vehicles under IRP
- File Form 2290 for each vehicle
- Establish DOT drug testing program
- Create driver qualification files
- Implement hours of service compliance
Consultran can handle steps 3-9 for you. Learn more →
IFTA Audit Preparation Guide
Selected for an IFTA audit? Here's what to prepare:
- Organize all fuel receipts by quarter
- Compile complete mileage records
- Prepare vehicle fleet list with VINs
- Gather trip sheets and supporting documents
- Review filed returns for accuracy
- Identify any missing documentation
- Calculate potential adjustments
Need audit support? Consultran has extensive audit experience. Contact us →
Federal Agencies
Minnesota Resources
- Minnesota DVS: Driver and Vehicle Services
- Minnesota IFTA: State fuel tax information
- Minnesota IRP: Vehicle registration information
IFTA Resources
- IFTA Inc: www.iftach.org - Official IFTA website
- Current Tax Rates: Updated quarterly by jurisdiction
- IFTA Procedures Manual: Complete regulatory guidelines
Motor carriers must maintain specific records for compliance audits and inspections:
- IFTA Records: 4 years (fuel receipts, mileage logs)
- IRP Records: 3 years (registration documents, distance records)
- Form 2290: 3 years from filing date
- Driver Qualification Files: 3 years after driver leaves
- Hours of Service Logs: 6 months
- Vehicle Maintenance Records: 1 year after vehicle leaves fleet
- Drug Testing Records: 5 years
While these resources provide helpful information, nothing beats personalized service from experienced compliance professionals. Consultran has been helping Minnesota motor carriers since 1973.
Our services include:
Phone: (651) 482-1124
Email: consultran@consultran.com
Address: 2353 Rice Street, Suite 232, Roseville, MN 55113
Send us a message or call today to discuss your compliance needs.
